DUTIES OF THE DIRECTOR – 35 hours/week

 

Oversee building operation

-          arrange lawn care and snow removal

-          plan maintenance/ purchase of office machines and computers

-          arrange elevator and fire extinguisher service and maintenance

Hire, supervise, and train personnel

Prepare and distribute annual report to the membership

Prepare and submit following reports and others as necessary

-          registration with secretary of state

General administrative tasks

-          open and direct mail and both email accounts (oversee staff email)

-          phone calls

-          oversee security system and keys

-          oversee purchase of supplies as needed

Membership

            -    maintain membership records

            -    oversee mailing renewal notices

            -    write and print newsletter

Board committees

            -    attend all committee meetings

BUDGET

-          work with finance committee and board to prepare annual budget

-          submit annual budget to board

-          submit annual budget and funding request to county upon request

-          prepare monthly treasurer’s reports, pay bills, make deposits, oversee payroll and taxes

BOARD SUPPORT

-          schedule and organize board meetings

-          send board meeting announcements and set agenda

-          attend monthly board meetings as an ex-officio member

-          prepare a monthly director’s report

COLLECTIONS

-          supervise the collection of archival material and artifacts

-          work with collections committee to review collections policies

-          oversee accessioning, preservation, and storage of collection

RESEARCH

-          oversee research requests and respond or delegate research projects to staff

-          keep research records and save pertinent research in archives

EXHIBITS

-          generate ideas for exhibits

-          research and develop exhibit content

-          produce signage, exhibit features

-          design and install exhibits

EDUCATION and OUTREACH

-          plan and facilitate public programs

-          present programs to community groups and schools

-          be the society representative and voice at community functions

-          prepare traveling exhibits for other county locations

-          conduct workshops, programs and classes

-          serve as contact person for visiting school and community groups

COMMUNITY INVOLVEMENT

-          serve on chamber of commerce tourism committee

-          work with other organizations in the county on programming, committees

CARLTON COUNTY FAIR

-          convene county fair committee meetings and work with the committee to establish programming, exhibits, fund raisers, and arrange for preparation   of buildings

FUND RAISING

-          work with the board to devise and implement various fund raising activities

-          plan events including annual meeting

GRANT WRITING

-          research grant opportunities

-          write and submit grant applications

-          supervise implementation of grants

-          prepare and submit final grant reports

MARKETING / PUBLICITY

-          prepare and distribute press releases to media

-          generate marketing materials for membership, publications, exhibits, and programs such as brochures, posters, flyers, rack cards

-          answer media requests

-          serve as spokesperson for the society with media and general public

-          provide material for and oversee web site production

FOUNDATION

-          schedule and organize board meetings by sending meeting announcements, keeping records of minutes and other board action

-          attend board meetings as an ex-officio member

-          plan and be involved with foundation fund raising efforts

-          keep records of donations and send appropriate thanks

-          develop agenda for meetings, maintain bank accounts, write checks, make deposits and transfers